In accordance with the Pharmacy Act, 2024, the Pharmacy Regulations, 2024, and the CPNL Bylaws, all current and proposed pharmacy owners must provide information, documentation, and declarations to the College of Pharmacy of Newfoundland and Labrador (CPNL) to own a pharmacy.
Pharmacy Owners
| Corporation | Partnership | Sole Proprietorship |
|---|---|---|
| Designated representative information | Designated representative information | Designated representative information |
| Name of corporation | Name of partnership | Name of sole proprietor |
| Operating name of corporation, if different | Operating name of partnership, if different | |
| For a non-publicly traded corporation4, a list of shareholders of the corporation, and if any of the shareholders are corporations or partnerships, a list of individuals with significant control5 over the pharmacy owner corporation | A list of partners, and if any partners are corporations or partnerships, a list of individuals with significant control6 over the pharmacy owner partnership | |
| Whether the corporation is non-publicly traded, publicly traded, or incorporated by legislation | ||
| Required Forms: Pharmacy Owner Information Form: Corporation or Partnership Designated Representative Information and Declarations Form: Corporation or Partnership | Required Forms: Pharmacy Owner Information Form: Corporation or Partnership Designated Representative Information and Declarations Form: Corporation or Partnership | Required Forms: Designated Representative Information and Declarations Form: Sole Proprietor |
Designated Representatives
All pharmacy owners that are corporations or partnerships must appoint a designated representative; where the pharmacy owner is a sole proprietor, the sole proprietor is deemed the designated representative.
The designated representative of a pharmacy owner is an individual authorized by the pharmacy owner to:
FAQ
Collection of Information
Will CPNL require updated ownership information from existing pharmacies?
Yes. Existing pharmacies will be required to provide all ownership information outlined in CPNL’s Pharmacy Owner Information Interpretation Guide that applies to their ownership structure. this information must be submitted by the pharmacist-in-charge of the pharmacy prior to the opening of the 2027 pharmacy licensing renewal period.
How is this information submitted to CPNL?
For existing pharmacies, unless otherwise directed, completed forms and supporting documents must be provided to the pharmacist-in-charge (PIC), who will email them to the CPNL Licensing Team. Moving forward, any ownership information provided as part of an application to open a pharmacy or application for a change in pharmacy ownership will be submitted by the PIC via the CPNL Pharmacy Portal.
Why does CPNL need ownership information?
CPNL requires pharmacy owner information to fulfill its mandate of protecting the public. Accurate and up-to-date ownership information helps CPNL identify who owns and controls pharmacies. This supports regulatory oversight and ensures accountability for compliance with legislative and professional requirements.
Ownership Structure
What if my corporation is incorporated outside of Newfoundland and Labrador?
You must provide proof that the corporation is registered in Newfoundland and Labrador along with the Articles of Incorporation (or equivalent) from the home jurisdiction.
What is a corporation incorporated by legislation?
A corporation incorporated by legislation is an organization that is created by an Act of the Legislature rather than under the Corporations Act. Examples include certain public bodies that own pharmacies, such as reagional health authorities or Memorial University. These pharmacy owners must comply with the requirements for corporations incorporated by legislation set out in CPNL’s Pharmacy Owner Information Interpretation Guide.
What if my pharmacy is a subsidiary of a publicly traded company? What information do I need to provide?
If your pharmacy is a wholly owned subsidiary of a publicly traded company, you must provide the corporation’s name and jurisdiction of registration and fill out Part A of the Pharmacy Owner Information Form, but you may not be required to fill out Part B. Please contact CPNL for further information.
What happens if one of the shareholders of my corporation is another corporation?
Information must be provided for the individual(s) with significant control behind that corporation by filling out Part B of the Pharmacy Owner Information Form.
Do all pharmacy owners need to submit a Certificate of Conduct?
No. Only the designated representative must submit a Certifcate of Conduct.
Designated Representative
Can the pharmacist-in-charge also be the designated representative?
Yes. provided the individual has been properly authorized by the pharmacy owner.
Do sole proprietors need to appoint a designated representative?
No. Sole proprietors are automatically considered the designated representative. Sole proprietors must still submit information by completing and signing the Designated Representative Information and Declarations Form: Sole Proprietor.
Can one designated representative represent multiple pharmacies?
Yes. A designated representative may represent more than one pharmacy. However, the required designated representative information and supporting documentation must be submitted by the pharmacist-in-charge for each pharmacy, in accordance with CPNL’s Pharmacy Owner Information Interpretation Guide.
Additional Resources
- “Corporation” means a body corporate incorporated or continued under the Newfoundland and Labrador Corporations Act. It is an entity separate and distinct from its shareholders. Corporations may be non-publicly traded, publicly traded, or incorporated by legislation (e.g., hospital pharmacies). ↩︎
- “Partnership” means the relationship that exists between persons carrying on a business in common with a view to make profit, pursuant to the Newfoundland and Labrador (NL) Partnership Act, but does not include the relation between members of a company or association that is registered as a company or incorporated under the Corporations Act or other NL legislation. ↩︎
- “Sole proprietor” means an individual who owns and runs an unincorporated business. ↩︎
- “Non-publicly traded corporation” means a corporation whose shares are privately held and not listed on a public stock exchange. ↩︎
- See “individual with significant control over a corporation” in section 45.1 of the Newfoundland and Labrador Corporations Act. ↩︎
- See “individual” in section 2(5)(b) of the Pharmacy Regulations, 2024 ↩︎